Registration with the SSS, PHIC, and HDMF

Registered companies in the Philippines are required to register and submit their employees to 3 government agencies, namely, the Social Security System (SSS), Home Development Mutual Funds (HDMF), and the Philippines Health Insurance Corporation (PHIC). These government agencies handle the status of private company’s employees’ contributions and their benefits. These benefits are administered by the respective government agencies through their monthly salary basis to avoid penalties due to delay of monthly contributions.

Social Security System (SSS)

All private companies must apply to SSS to ensure the protection of the employees and their families as well.

Companies in the Philippines must register first in order to register their employees to SSS

What are the documentary requirements?

• SSS R1 Form (Employer Registration Form) – This form includes the company data such as Company name, office address, start of operation, contact details (telephone number and email address), and original signed by the Authorized signatories.
• SSS R1A Form (Employment Report Form)- This form contains the list of hired employees alongside their registered SSS number, date of hiring, and their monthly compensation.
• SSS L-501 Form (Specimen Signature Card)- This form needs to be signed by the appointed signatories and approved by the Authorized Signatories.
• SSS Web Registration for Employer – This form is provided after the registration of the company in SSS containing the details like company name, address, and name of the signatories with the original sign of the Authorized Signatories.
• Other Documents are as follows:
  • SEC registration documents, such as but not limited to SEC Certificate of Incorporation, Articles of Incorporation and By-Laws, etc.
  • Secretary’s Certificate or any equivalent document authorizing a third party to process the registration, if applicable
  • Original and Photocopy of valid IDs of Authorized Signatory/ies
  • Original and Photocopy of valid IDs of Authorized Representative.

Home Development Mutual Fund (HDMF)

The Government Agencies are responsible for collecting contributions used for funding salary loans, housing loans, and other benefits to ensure the protection of employees and their families as well.

What are the documentary requirements?

• Employer’s Data Form – This form is needed in order to register in Home Development Mutual Funds also known as Pag-IBIG funds, In this form, you need to fill out the important details referring to the company such as Company name, Address, Tax Identification Number (TIN), Company SSS number and Date of Operation, Originally signed by the Authorized.
• Specimen Signature Form – This form needs to be signed by three (3) appointed signatories and approved and authorized by the Authorized Signatories (President, Chairman, Corporate Secretary).
• eSRS Employer Enrollment Form: This form is needed in order to access the online status and updates of the company contributions and loans, Fill out the form with these details: Company name and address, authorized signatories contact and email address, and signature of the authorized signatories.

Note: The Home Development Mutual Fund (HDMF) must be registered second to the Social Security System (SSS) after registration.

Philippine Health Insurance Corporation (PHIC)

Philippine Health Insurance Corporation also known as PhilHealth with the assistance of the Department of Health (DOH) is a government corporation that provides health insurance assistance and affordable health care to the beneficiaries that may occur during their employment.

The Company is required to register with the PHIC, register their employee, and remit the monthly contribution based on their monthly salary.

What are the documentary requirements?

• PHIC ER1 Employer Data Record- Fill up this form with complete details: Company Name, Office Address, contact number/Email Address, Number of employees, and Signed by the Authorized Signatories.
• PHIC Er2 Report of Employee-Members – In this form, the company must declare the list of employees alongside the SSS/PhilHealth number, monthly salary, and date of employment in the company, signed by the authorized signatories
• PhilHealth Online Access Form (POAF) – This form is processed in order to access the online status of contributions and update, Fill out this form with the company name and contact details of the authorized signatories with its original sign.

Remember:

• All the documents must be printed at least (3) three copies and originally signed by the Authorized Signatories.
• Contact details and Email Addresses must be active and updated for receiving emails from these government agencies.

List of Valid Identification Card (ID)