Revenue Memorandum Circular No. 056-2025

This Circular is issued to amend and align the provisions of Revenue Memorandum Circular (RMC) No. 92-2024 with Sections 188,193, and 201 of the Tax Code, specifically on the payment and affixture of loose documentary stamps to taxable documents prior to notarization.

To assist the Bureau of Internal Revenue (BIR) in its tax enforcement, assessment and collection functions, a Memorandum dated November 15, 2024 was issued by the Supreme Court reminding the notaries public to strictly comply with Paragraph 2, Section 201 of the Tax Code, viz:

“No notary public or other officer authorized to administer oaths shall add his jurat or acknowledgement to any document subject to documentary stamp tax unless the proper documentary stamps are affixed thereto and cancelled.”

The following amendments are hereby introduced to some provisions of RMC No. 92-2024 (additions underlined):

I. Guidelines on the Payment and Affixture of Loose Documentary Stamps

1. This Circular covers the payment and affixture of loose documentary stamps to the following taxable documents:

• On each certificate of damages or otherwise, and on every other certificate or document issued by any customs officer, marine surveyor, or other person acting as such, and on each certificate issued by a notary public, and on each certificate of any description required by law or by rules or regulations of a public office, or which is issued for the purpose of giving information, or establishing proof of a fact, and not otherwise specified in Section 188 of the Tax Code; and
• Powers of attorney to perform any act whatsoever, except acts connected with the collection of claims due from or accruing to the Government of the Republic of the Philippines, or the government of any province, city or municipality.

2. The affixture of loose documentary stamps to taxable documents shall not apply to the following:

• One-Time Transaction (ONETT);
• Taxable documents issued in the regular operations of mandated taxpayers-users of the Electronic Documentary Stamp Tax (eDST) System of the BIR; and
• Certificates covered by the Constructive System/Receipt System (CS/RS) under Revenue Regulations (RR) No. 2-2023.

3. Loose documentary stamps shall only be purchased from and sold by authorized Specialized Revenue Collecting Officers (SRCO)/Revenue Collection Officers (RCO) assigned at the Revenue District Office or the General Service Division (GSD) at the National Office of the BIR.

In order that the amount of the daily proceeds from sale of loose documentary stamps are uploaded as collections to the Collection and Bank Reconciliation of the Internal Revenue Integrated System (CRR-IRIS), an electronic Revenue Official Receipt (eROR) or manual ROR, in case of unavailability of the Mobile Revenue Collection Officer System (MRCOS) and/or the Collection Officer Receipting Device (CORD), shall be generated by the SRCO/RCO or GSD covering all sales of documentary stamps for the day. The SRCO/RCO or GSD shall use the Taxpayer Identification Number (TIN) of the Revenue District Office in the issuance of said receipts, and the inclusive series of the loose documentary stamps sold shall be indicated in the “REMARKS” field of the MRCOS.

4. A single piece of loose documentary stamps shall only be purchased from and sold by the SRCO/RCO or GSD, as the case may be, for each taxable document with DST due not exceeding P30.00. In addition, the SRCO/RCO or GSD shall undertake the following procedures:

• Require the presentation of the original copy of the duly signed taxable document to which the documentary stamp tax is to be affixed;
• Affix the loose documentary stamp to the lower portion of the taxable document;
• Cancel the stamp by writing two lines across the stamp and extending to portions of the document to which it is affixed, and indicating the date of affixture thereto by perforation as to render it unreusable. In case of unavailability of a perforating device, it shall be sufficient that the date of affixture may be indicated through a mechanical dater, rubber stamp or by hand writing; and
• Release the taxable document with the duly cancelled documentary stamp.

However, for those taxpayers who issue taxable documents with tax due of not more than Php30.00 such as schools universities, notaries public, except those taxpayers who are using the eDST System and those taxpayers covered by RR No. 2-2023, they shall be allowed to purchase two or more pieces of loose documentary stamps, provided that the following requirements shall be complied with:

• The taxpayer shall submit the SRCO/RCO or GSD a written letter addressed to the BIR with the taxpayer’s official letterhead duly signed by the taxpayer or its authorized representative requesting the purchase of loose documentary stamps, with the following information:
  • Name and address of the requesting taxpayer;
  • Taxpayer Identification Number;
  • Number of loose documentary stamps being purchased;
  • The purpose for which the loose documentary stamps shall be used;
  • Name of taxable document/s on which the loose documentary stamps shall be affixed to; and
  • For notaries public:
    • The Roll of Attorney’s Number;
    • Name of the notary public as exactly indicated in the commission;
    • Serial number of the commission of the notary public; and
    • Expiration date of the commission

In subsequent purchases, the previously purchased stamps shall be liquidated and included in the letter, as follows:

• The SRCO/RCO or GSD shall issue an eROR or manual ROR, as the case may be, with the amount equivalent to the total value of the loose documentary stamps being purchased;
• The SRCO/RCO or GSD shall ONLY loose documentary stamps in sequential serial numbers for bulk purchases of these stamps, Accordingly, the SRCO/RCO or GSD shall maintain two (2) separate sheets of stamps with one sheet assigned for single-piece purchases of stamps; and
• Based on the information indicated in the purchase letters of the taxpayers, a record in hard or soft copy, shall be maintained by the SRCO/RCO or GSD using the following format:

5. Original copies of surety bonds issued for excise tax purposes with documentary stamp imprinted by the eDST System shall not be accepted and recorded by the concerned offices of the BIR, unless the name of the issuing company has been validated from the concerned revenue office as a duly enrolled taxpayer to the eDST System and the DST due from the surety bond is deducted from the taxpayer’s ledger in the said system.

II. Prohibition on Notarization of Taxable Documents without Required Documentary Stamps

A notary public shall only add his/her jurat or acknowledgement to any document subject to stamp tax when the required documentary stamp tax when the required documentary stamps have been affixed and cancelled, pursuant to Section 201 of the Tax Code.

Prescribing the Policies and Procedures in the Proper Manner of Accomplishing the New Version of the Monthly Documentary Stamp Tax Declaration/Return (BIR Form 2000 version 2018)

This Circular is hereby issued to assist the concerned taxpayers on the proper manner of accomplishing the new version of the Monthly Documentary Stamp Tax Declaration/Return (BIR Form No. 2000 version January 2018), considering that there are three different methods of collecting the documentary stamp tax (DST), namely:

• Electronic Documentary Stamp Tax (eDST) System;
• Constructive Affixture; and
• Purchase of loose documentary stamps.

Accordingly, all concerned taxpayers who shall file the return and pay the DST shall accomplish the new version of BIR Form No. 2000, in accordance with the following policies and procedures under the said methods of collecting the DST:

• ELECTRONIC DOCUMENTARY STAMP TAX (EDST) SYSTEM
  • Policies
    • All mandated taxpayers-users of the eDST System are required to use the electronic Filing and Payment System (eFPs) in the filing of the DST declaration/return and payment of the corresponding DST.
    • The DST declaration/return be accomplished separately for the payment of advance deposits and for the declaration of the total DST due from all taxable documents that were made, signed, accepted or transferred during the month.
    • Advance deposits, regardless of its number of frequencies, may be paid at any time in order to maintain a sufficient balance that will cover the total tax due from all taxable documents at any given period, provided that these taxable documents were made, signed, accepted or transferred before the close of the month.
    • The DST declaration/return which is accomplished for purposes of declaring the monthly DST dues shall be filed only once but not later than five (5) days after the close of the month when the taxable documents were made, signed, accepted or transferred.
  • Procedures
    • Filing of advance Payment for Crediting to the eDST System:
      • Accomplish the fields for the necessary basic information in Items 1-12;
      • Click the box for “eDST System” in Item 13 “Mode of Affixture”;
      • Fill out the table under Schedule 3 – “Summary of DST Payments/Purchases for the Month.
        • Under the columnar heading “Payment Date/s”, indicate the intended actual date of payment of the advance deposit;
        • Under the columnar heading “Payment Reference No./Official Receipt”, indicate the phrase “FOR PAYMENT”; and
        • Under the columnar heading “Amount Paid”, indicate the intended amount advance deposit.
      • Validate the return, submit the transaction and proceed to payment
        • Note:
          • When accomplishing a subsequent DST declaration/return for advance deposit purposes, click the corresponding box for “NO” in item 2 “Amended Return” and, in Item 15A “Balance Carried Over from Previous Return”, change the field to zero (0.00) before proceeding to Step “a” to “d” as enumerated above.
          • Please see the completed illustration of the procedure in Annex “A”.
    • Declaration of the Monthly DST dues:
      • Accomplish the fields for the necessary basic information in Items 1-12;
      • Click the box for “eDST System” in Item 13 “Mode of Affixture”;
      • Indicate the amount in Item 15A – Balance Carried Over from Previous Return;
      • Fill-out the table under Schedule 1 -Summary of Computation of Taxes Due for the Month”;
        • Note: The total tax due will be automatically computed and forwarded to Item 14 “Tax Due for the Month”.
      • Accomplish the table under Schedule 3 – Summary of DST Payments/Purchases for the Month in cases where there are undeclared advance payments that should cover the DST dues for the month;
        • Note: The total of these advance payments will be automatically computed and forwarded to Item 15C Advance Payment during the month and Item 16 Net Tax (Overpayment)/(Balance to be carried over to the Next Return) will be automatically populated, as well as Item 18 Total Amount Payable (Overpayment)/(Balance to be carried over to the next return).
      • Validate the return and submit the transaction.
        • Note: Please see completed illustrations of the procedures in Annex “B”.
  • CONSTRUCTIVE AFFIXTURE
    • POLICIES
      • This mode of affixture applies to private taxpayers, including eDST mandated taxpayers in case of unavailability of the eDST System, government agencies (GAs), local government units (LGUs) and other instrumentalities , whether thru manual filing or online filing (i.e. eFPS and eBIRForms Package facility);
      • Under Revenue Memorandum Circular (RMC) No. 100-2023 and the Revised Cash Examination Manual Chapter II – Laws and Rules Relevant in Cash Examination issues by the Commission on Audit, all GAs, LGUs, and other instrumentalities shall remit their collections from the sale of documentary stamps at least once a week, or as soon as their collection reaches the amount ten thousand pesos (P10,000.00). Further, regardless of the frequency of remittances, these taxpayers shall file a single tax return not later than the fifth (5th) day following the calendar month.
    • PROCEDURES
      • Accomplish the fields for the necessary basic information in Items 1-12;
      • Click the box for “eDST System” in Item 13 “Mode of Affixture”;
      • Fill-out the table under Schedule 1 – Summary of Computation of Taxes Dues for the Month”;
        • Note: The total tax due will be automatically computed and forwarded to Item 14 “Tax Due for the Month”.
      • For GAs/LGUs and Other Instrumentalities, accomplish the table under Schedule 4 – Summary of Remittance from Collection on Sale of Loose Documentary Stamps, pursuant to RMC No. 100-2023, as follows:

• Validate the return, Submit the transaction and continue to payment if applicable.
  • Note: Please see completed illustration of the procedures in Annex “C”.

• LOOSE DOCUMENTARY STAMPS
  • POLICY
    Under this method of collecting DST, BIR Form No. 2000 version 2018 shall be accomplished ONLY by all concerned Special Revenue Collecting Officers (SRCO)/Revenue Collection Officers (RCOs) of this Bureau, using the Tax Identification Number (TIN) of the concerned RDO, who are duly authorized to sell loose documentary stamps and remit its proceeds to the AGDB, within five (5) days after the close of each week, in accordance to existing revenue issuances.
    
  • PROCEDURES
    • Accomplish the fields for the necessary basic information in Items 1-12;
    • Click the box for “eDST System”in Item 13 “Mode of Affixture”;
    • Fill-out the table under Schedule 4 – “Summary of Remittance from Collection on Sale of Loose Documentary Stamps”;
    • Validate the retun and submit the transaction.
      • Note: Please see completed Illustration of the procedures in Annex “D”.